Privacy Notice

Personal Data Protection Act (PDPA)

We, Knowledge Channels Synergy Sdn Bhd (Company No. 689327-M), with our registered office and principal place of business at No 7 Lorong Universiti C, Section 16, 46340 Petaling Jaya, Selangor and our subsidiaries (collectively “KCHANNELS”) provide a range of IT-based services. We are committed to protecting all Personal Data kept by us and providing our customers with the highest levels of customer service. KCHANNELS is bound by the Personal Data Protection Act 2010, General Consumer Code of Practice for the Communications and Multimedia Industry Malaysia, and the Communications and Multimedia Act 1998, which set out a number of principles concerning consumer protection in Malaysia.

For the purpose of this Privacy Policy:

“Personal Data” means any personal information relating to KCHANNELS’s customer that the customer has provided to KCHANNELS or made available to KCHANNELS due to his/her contract with KCHANNELS, e.g. name, Identity Card / Passport No., address, information about his/her transactions with KCHANNELS such as contact number, account number, account balances, payment history, and account activity. 

“Sensitive Personal Data” comprises information as to the customer’s physical or mental health or condition, political opinions, religious beliefs or other beliefs of a similar nature, commission or alleged commission of any offence or any other Personal Data determined by law; and “third parties“ means a person or a company who is not a party to a contract or a transaction with KCHANNELS, but excluding KCHANNELS’s agents, subsidiaries, contractors, sub-contractors and professional advisors.

KCHANNELS reserves the right to change any portion of this Policy. KCHANNELS will announce such changes through its dedicated webpage [www.KCHANNELS.com]

1. SCOPE

This Notice applies to all operations and business units of KCHANNELS.  To the extent any operations or business unit of KCHANNELS already has a data protection Notice in place; this Notice shall supersede and replace any such notice.

2. RESPONSIBILITY

The Customer Service Division is responsible for the customer access and correction of personal data, notice and choice process to limit processing of personal data and the Privacy Department in Legal Division is responsible for the monitoring the administration of this Notice and monitoring enterprise wide compliance.

3. EFFECTIVE DATE

This notice is effective as at August 1 2013.

4. PERSONAL DATA PROTECTION PRINCIPLES

4.1 General Principle:

4.1.1 KCHANNELS will use, process, record, hold, store, share and disclose (“process”) Personal Data with the consent of the customer. 

4.1.2 Continuance of use of KCHANNELS’s services and/or products shall amount to the customer’s consent for the processing of its Personal Data by KCHANNELS.

4.1.3 KCHANNELS will record and maintain a record of consent by your continued use of our services as appearing on our active customer database.

4.1.4 If you are under 18, you should ensure that you obtain the consent of your parents or legal guardian before using our services and/or products. 

4.2 Notice and Choice Principle:

4.2.1 Please be informed that KCHANNELS will process customer’s Personal Data for the following reasons and MAY disclose:

-to companies and organizations for the performance of KCHANNELS’s contract of providing any goods or services to the customer;

-for profiling your service preferences.

-to companies and organizations for compliance with any legal and/or regulatory obligations to which KCHANNELS is subject, in addition to any obligation imposed under KCHANNELS’s contract with the customer;

-to companies and organizations that act as KCHANNELS’s payment channels including and without limitation, financial institutions for purposes of maintaining financial records, assessing or verifying credit and facilitating payments of any amount due to KCHANNELS;

-to other service providers or third parties nominated by KCHANNELS either solely or jointly with other service providers, for purposes of establishing and maintaining a common database of customers or processing data as an outsourced entity both within and outside Malaysia;

-to send you information, promotions and updates including marketing and advertising materials in relation to our goods and services and those of  organisations selected by KCHANNELS;

to companies and organizations that act as KCHANNELS’s agents or contractors for the purposes of recovering any amount due to KCHANNELS;

-to regulatory bodies or other government authorities in compliance with requirements under the law or towards the detection or prevention of crime and/or fraud;

-to any party involved in or related to a legal proceeding, for purposes of the proceedings;

-to protect KCHANNELS’s vital interests;

-for the administration of justice; 

-to promote any of KCHANNELS’s products and/or services; or products, services and special offers of third parties whose products and services we think may be of interest to you; and;

-for the exercise of any functions conferred on any person by or under any law.

4.2.2 KCHANNELS collects personal data from customer application forms prepaid registration forms customer relationship managements systems and our network systems in order to assess your needs and provide you better service. KCHANNELS may transfer the customer’s Personal Data to third parties both in Malaysia and overseas providing outsourced data storage or data processing services for KCHANNELS.

4.2.3 Any customers who have provided his/her Personal Data prior to this Policy, may contact KCHANNELS using the contact details set out below to know what types of Personal Data have been processed and the purpose for the processing.

4.2.4 Save in accordance with this Privacy Policy and except as permitted or required under any enactment, law, statute or code, KCHANNELS will not use or disclose the customers' Personal Data without prior written consent.

4.2.5 You will be given the opportunity to 'opt-out' of having your Personal Data used for purposes not directly related to the Services or KCHANNELS’s Websites at the point where KCHANNELS asks for information. If you do not wish to receive our promotional updates you may opt-out of receiving these communications by contacting KCHANNELS at the contact numbers listed below. But please note that should you decide to “opt-out”, we may not be able to provide you with certain Services and your subscription to or application for certain Services may be declined, denied or refused by KCHANNELS.

4.2.6 KCHANNELS is obliged to disclose your cell phone number to other network operators to enable the use of the Services. Should you refuse to permit such disclosure, KCHANNELS may not be able to continue providing you with certain Services.

4.3 Disclosure Principle:

4.3.1 KCHANNELS will only disclose Personal Data to comply with any government agency notification requirements; and/or for the purpose for which the Personal Data is processed where you have consented to disclosure.

4.3.2 KCHANNELS may from time to time, contact you on behalf of external business partners about particular goods, offers or services that may be of interest to you. In those cases, Personal Data that may identify you will not be transferred to the third party. All communication whether from KCHANNELS or KCHANNELS’s business partners will be sent to you by KCHANNELS.

4.3.3 KCHANNELS may disclose your Personal Data to subsidiaries or any other entity for the purpose as outlined in paragraph 4.2.1.

4.4 Security Principle:

KCHANNELS is responsible for taking prudent steps to safeguard the confidentiality and security of all Personal Data, including appropriate procedural, organizational and technical steps to protect personal data from accidental or unlawful destruction or accidental loss, alteration or disclosure.  These steps include entering into written agreements with subcontractors who process Personal Data in accordance with KCHANNELS’s instructions and incorporating KCHANNELS’s own data protection standards as a minimum.

4.5 Retention Principle:

In executing its responsibilities with respect to the confidentiality of Personal Data, KCHANNELS will employ a number of safeguards, appropriate to the sensitivity of the information, to protect Personal Data against loss or theft, as well as unauthorized access, disclosure, copying, use, or modification. Such safeguards will include physical measures, organizational measures and technological measures, for example locked filing cabinets, restricted access to offices, security clearances and limiting access on a "need to know" basis and use of passwords and encryption. Procedures for implementing these measures will be communicated to all KCHANNELS’s employees and third parties to ensure compliance with this principle.

4.6 Data Integrity Principle:

4.6.1 KCHANNELS strives to maintain complete, current, and accurate information about its customers. Any inaccurate information that is brought to KCHANNELS's attention will be corrected as quickly as possible after notification. Procedures will be maintained to ensure that any reported inaccuracies are promptly and effectively handled and that customers' information remains as accurate, current and complete as possible.

4.6.2 You are obliged to provide your personal data to KCHANNELS. Failure to provide complete and correct information to KCHANNELS as required in the Agreement including the Registration Form or any Addendum, may result in the customer's application for services being rejected, the service or Agreement being terminated and/or correspondence from KCHANNELS including without limitation, bill statements failing to reach the CUSTOMER.

4.7 Access Principle:

Any person dealing with KCHANNELS can have access to his/her Personal Data that KCHANNELS has in its possession or control and may request that his/her Personal Data be amended for purposes of accuracy and completeness.

5. SENSITIVE PERSONAL DATA

5.1 KCHANNELS does not process any Sensitive Personal Data in its ordinary course of business. 

5.2 If need arises, KCHANNELS will obtain explicit consent from the customer before or when it processes Sensitive Personal Data. 

5.3 KCHANNELS may process Personal Data without the customer’s consent only in limited circumstances as permitted by law.

6. KCHANNELS’S WEBSITE

6.1 KCHANNELS provides products and services via its various apps and websites. When a customer visits KCHANNELS' websites the web servers generally record anonymous information such as the time, date and URL of the request. This information assists KCHANNELS to improve the structure of its websites and monitor their performance. From time to time KCHANNELS may also use third parties to analyse this anonymous information.

6.2 As mandatory in the usage of the KCHANNELS’s websites KCHANNELS may require standard information such as a customer’s Login ID, password, Personal Data for verification purposes, contact details and identification numbers. This information is necessary for KCHANNELS to provide the services the customer applied for. The customers are required to maintain the secrecy of his/her Login ID and Password enabling him/her to access the KCHANNELS home page. It is strongly stressed that KCHANNELS will not be able to secure the Personal Data if the customer reveal his/her Login ID and Password to anyone, and as such, is not liable for any breach of Personal Data.

7. IP ADDRESSES AND COOKIES

7.1 KCHANNELS also collects Internet Protocol (IP) addresses. IP addresses are assigned to computers on the internet to uniquely identify them within the global network. KCHANNELS collects and manages IP addresses as part of the service of providing internet session management and for security purposes.

7.2 The KCHANNELS’s websites may transmit to any customer’s computer a “cookie”. A cookie is a package of data that allows KCHANNELS’s server to identify and interact more effectively with the customer’s computer having to spend time on identifying each customer user, thereby also providing additional login convenience. The customer may configure and personalize its current browser to refuse, reject or delete such cookies.

KCHANNELS is committed to protecting the Personal Data of all customers KCHANNELS deals with. 
If you have any questions in relation to this Privacy Notice, please contact us using where applicable the numbers below :

Dial +603 79564359 - from any operator

between 9.00am and 5.00pm, Monday to Friday. Alternatively, you can write email to The ADMINISTRATOR at info @ kchannels.com. You may also use this email address to communicate any concerns you may have regarding compliance with this Privacy Notice.